Present:

• Matt Boudreau
• Erik Rasmussen
• Lisa Bozzuto
• Shelby Marshall

Also present: Michael Canales

1. Since the AFC was “dormant for so long”, Michael Canales began the meeting with a review of the Open Meeting and the Public Records Laws. He explained, the point of OML is never to deliberate, dispute, or decide an issue out of public view. All deliberations happen in meetings that are advertised and open to the public. Generally, Canales observed, problems arise with deliberations in emails and/or texts. Transmitting simple facts is fine, such as date and time of a meeting or sharing a link to information, but opinions are not. Only the Chair sets meetings and agendas. There is more information, and Canales encouraged all Commission members to read OML.
2. Canales said Zoom facilitates the PRL by creating recordings of the meetings. Minutes are still required, and all electronic communications should be made through the Town email address, not private email or text, for easier record keeping.
3. Organization: The four members of the AFC will identify a Chair, 1 alternate and 3 staggered terms, that is one-, two- and three-year terms. Matt Boudreau volunteered to be chair. Shelby Marshall volunteered as alternate.
4. A quorum, necessary for deliberations and decisions, is defined as a simple majority of the members. To coordinate efforts, Bozzuto suggested the Tree Warden be invited to attend meetings as appropriate. The Commission will meet once a month on Mondays.

Meeting adjourned.